Accountant

DYNAMIC OFFICE SUPPLIES LIMITED
JOB DESCRIPTION
Position: Accountant
Job Code: DOSL-ACC-001-2026 

Department: Finance & Accounts
Reports To: Managing Director / General Manager
Employment Type: Full-Time
Location: Papua New Guinea

Position Purpose
The Accountant will be responsible for managing the financial and accounting operations of Dynamic Office Supplies Limited. The position requires a highly competent and experienced accounting professional with strong knowledge of Papua New Guinea taxation requirements, payroll, GST, financial reporting, reconciliations, budgeting, and general accounting practices.
The successful candidate will ensure that the company's financial records are accurate, up to date, properly maintained, and compliant with applicable PNG laws and regulatory requirements.

Key Responsibilities
1. General Accounting

• Maintain accurate and complete accounting records for the company.
• Prepare and maintain general ledgers, journals, accounts payable and accounts receivable.
• Perform daily, weekly, and monthly financial transactions and reconciliations.
• Prepare monthly management accounts and financial reports.
• Monitor company income, expenses, cash flow, assets, liabilities, and financial obligations.
• Conduct bank reconciliations and investigate discrepancies.
• Maintain proper documentation and filing of financial records.

2. Taxation & Compliance

• Prepare and lodge GST returns accurately and within statutory deadlines.
• Prepare and manage Corporate Income Tax obligations and returns.
• Manage Salary and Wages Tax (SWT) calculations, deductions, reporting, and lodgement.
• Ensure the company complies with relevant taxation requirements in Papua New Guinea.
• Maintain accurate taxation records and supporting documentation.
• Assist with tax planning and respond to taxation-related queries.
• Liaise with the Internal Revenue Commission (IRC) and other relevant authorities when required.
• Keep up to date with changes to PNG taxation laws and regulations.

3. Payroll

• Prepare and process fortnightly/monthly payroll accurately and on time.
• Calculate salaries, allowances, overtime, deductions, leave, and other employee entitlements.
• Calculate and process Salary and Wages Tax deductions.
• Maintain confidential and accurate payroll records.
• Prepare payroll reports and statutory payroll-related submissions.
• Reconcile payroll accounts with the general ledger.

4. Financial Reporting

• Prepare monthly, quarterly, and annual financial statements.
• Prepare profit and loss statements, balance sheets, cash-flow reports, and other management reports.
• Provide management with accurate financial information to support business decisions.
• Analyse financial performance, costs, revenue, and variances.
• Assist management with annual budgeting and financial forecasting.

5. Accounts Payable & Receivable

• Process supplier invoices and verify supporting documentation.
• Monitor outstanding customer accounts and follow up overdue payments.
• Maintain supplier and customer account records.
• Prepare payment schedules and assist with supplier payments.
• Reconcile accounts payable and receivable balances.

6. Inventory & Office Supplies Accounting

• Monitor inventory-related financial transactions.
• Assist with stock valuation and inventory reconciliations.
• Identify discrepancies between accounting records and physical stock.
• Work closely with management and store/warehouse staff to maintain accurate inventory records.

7. Audit & Internal Controls

• Prepare financial records and supporting documentation for internal and external audits.
• Assist auditors with requested information and documentation.
• Maintain effective financial controls to minimize errors, fraud, and financial risks.
• Identify weaknesses in accounting procedures and recommend improvements.

Required Qualifications & Experience
The ideal candidate should have:

• Qualification is not a guarantee to have a dream job with Dynamic Office Supplies Limited.
• Minimum of five (5) years' relevant accounting experience, preferably in a commercial business environment.
• Strong practical knowledge of PNG taxation, including:
  • GST
  • Salary & Wages Tax
  • Corporate Income Tax
  • Other applicable tax obligations
• Proven experience in payroll processing and financial reporting.
• Experience using accounting software and Microsoft Excel.
• Strong knowledge of bookkeeping, reconciliations, budgeting, and financial controls.
• Experience dealing with auditors, banks, suppliers, customers, and government authorities.

Key Skills & Competencies

• Strong accounting and financial management skills.
• Excellent numerical and analytical ability.
• High level of accuracy and attention to detail.
• Strong knowledge of Microsoft Excel and accounting systems.
• Good understanding of PNG taxation and statutory requirements.
• Excellent organizational and time-management skills.
• Ability to meet strict reporting and taxation deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High level of integrity, confidentiality, and professionalism.

Key Performance Areas (KPIs)
The Accountant will be assessed on:

1. Accuracy and timeliness of financial records.
2. Timely preparation and submission of GST and taxation returns.
3. Accurate and timely payroll processing.
4. Timely preparation of monthly financial reports.
5. Accuracy of bank, supplier, customer, and payroll reconciliations.
6. Effective management of accounts payable and receivable.
7. Compliance with company financial policies and PNG taxation requirements.
8. Effective support during internal and external audits.
9. Maintenance of accurate and confidential financial records.
10. Provision of reliable financial information to management.